Human Resources Recruiting Specialist

The Human Resources Recruiting Specialist coordinates county-wide recruitment activities, supports pre-boarding and onboarding efforts, and leads outreach initiatives. This role serves as the primary contact for applicants and oversees the applicant tracking system and recruitment materials.

Responsibilities

• Plans and executes recruitment and selection activities in partnership with hiring managers; screens applications to assess qualifications, administers testing components as appropriate, and performs related statistical analyses to evaluate results.
• Collaborates with hiring managers and interview panels throughout the recruitment and selection process, including planning, developing interview questions, assessing candidates, and shaping selection strategies; participates in interviews and provides guidance and recommendations on hiring practices, candidate evaluation, applicable laws, policies, and final hiring decisions.
• Acts as the primary administrator of the applicant tracking system (ATS); posts vacancies, monitors applicant flow, communicates with candidates, and ensures data accuracy and completeness.
• Coordinates interview logistics, including scheduling, panel coordination, testing arrangements, and candidate communications.
• Responds to applicant inquiries and provides routine information regarding recruitment timelines and requirements.
• Conducts reference and background checks in accordance with County policies and applicable laws.
• Serves as a primary point of contact for new hires between offer acceptance and start date, providing timely updates, instructions, and reminders to support a smooth transition into employment.
• Maintains recruitment files, applicant records, and related documentation in line with County policies and retention requirements.
• Coordinates with other departments to ensure onboarding requirements are completed prior to the start date.
• Assists in revising job descriptions to reflect functions, reporting lines, requirements, essential skills, and physical and mental requirements.
• Develops and maintains standardized recruitment marketing materials, including job posting templates and candidate-facing content.
• Drafts engaging and accurate job postings that reflect essential functions and qualifications.
• Coordinates recruitment outreach, including career events and community engagement activities.
• Supports recruitment content for the County website, job boards, and approved social media platforms as directed, and keeps materials current.
• Provides guidance, consultation, and training to managers, supervisors, and employees regarding applicable State and Federal laws and administrative policies and procedures.
• Administers new employee orientation; reviews available insurance and benefit options, County policies, and new hire paperwork including tax forms, I-9, direct deposit, IPERS enrollment, and beneficiary designation.
• Performs a variety of clerical tasks, screens calls, processes daily mail, and composes correspondence.
• Participates in projects as assigned, including process improvements, system updates, or documentation support, and provides backup to other HR staff as needed.
• Demonstrates the County PRIDE philosophy through daily actions and performs related duties as assigned.

Requirements

• Associate's degree in Human Resources, Business, or a related field preferred; plus two (2) years of HR-related experience, or an equivalent combination of education, training, and experience.
• Knowledge of applicable local, state, and federal laws, codes, regulations, and ordinances.
• Understanding of basic recruitment and selection principles and practices.
• Familiarity with records maintenance, retention policies, and procedures; HIPAA compliance requirements.
• General office practices, procedures, and equipment; ability to handle confidential and sensitive information.
• Basic mathematical calculation skills and accurate record-keeping abilities.
• Proficiency with computer systems, including standard and some specialized software.
• Ability to establish and maintain cooperative working relationships; interact tactfully and professionally with staff, outside agencies, and the public.
• Strong verbal and written communication skills.

Benefits

• Scott County Employment Benefits

Distinguishing Characteristics

This is a single level classification that follows diversified procedures and implements processes to accomplish end results within established guidelines.

Education, Training, and Experience Guidelines

Associate's degree in Human Resources, Business, or a related field preferred; plus two (2) years of HR-related experience, or an equivalent combination of education, training, and experience.

Knowledge Of

• Applicable local, state, and federal laws, codes, regulations, and ordinances.
• Basic principles and practices of recruitment and selection.
• Records maintenance and retention policies, procedures, and practices; HIPAA compliance requirements.
• General office practices, procedures, and equipment.

Skill In

• Maintaining and handling confidential and sensitive information.
• Completing basic mathematical calculations.
• Maintaining accurate records and filing systems.
• Using a computer including standard and some specialized software.
• Establishing and maintaining cooperative working relationships.
• Interacting tactfully and professionally with staff, outside agencies, and the public.
• Communicating effectively verbally and in writing.

Supplemental Information

• License and Certification Requirements: None.
• Physical Demands and Working Environment: Work is performed in a standard office environment.