Human Resource Operations Administrator

This onsite Human Resource Operations Administrator role at Fresenius Kabi in Lake Zurich, IL offers $25-$30 per hour and supports the full HR lifecycle.

Responsibilities

• Serve as the initial point of contact for employees seeking HR assistance via the Employee Support Center, delivering timely, accurate guidance and escalating complex matters when needed.
• Manage employee benefits programs such as locker assignments and vouchers for shoes, eyeglasses, and eye examinations, along with other related services.
• Oversee the end-to-end onboarding workflow, including new hire documentation, HRIS data entry, and coordinating orientation and check-in meetings.
• Deliver New Hire Orientation to familiarize new staff with company policies, culture, and procedures.
• Collaborate with hiring managers to ensure a smooth integration of new employees.
• Coordinate the offboarding process from start to finish, including termination checklists, exit interviews, system access removal, and timely processing of final pay and benefits.
• Provide data analytics to HR business partners to support proactive improvement initiatives.
• Process HRIS changes such as promotions, compensation adjustments, data updates, transfers, cost center changes, and terminations.
• Generate and schedule reports to support compliance, workforce planning, and leadership decisions.
• Conduct regular audits to verify accuracy, consistency, and regulatory compliance of HR processes.
• Prepare routine and ad hoc HR reports covering headcount, turnover, hires, exits, and other workforce metrics.
• Ensure HR processes and documentation comply with federal, state, and local employment laws and regulations.
• Assist internal and external audits by compiling documentation and answering inquiries.
• Draft, edit, and distribute HR communications, including announcements, policy updates, and engagement messages.
• Maintain and update HR intranet content, policies, work instructions, and related resources.
• Prepare, review, and distribute HR correspondence such as offer letters, compensation letters, and employment verifications.
• Maintain organized HR files, both electronic and physical, for easy access and compliance.
• Handle departmental mail and ensure timely distribution of HR-related correspondence.
• Support HR leadership with process improvements and initiatives to enhance the employee experience.
• Participate in special projects and cross-functional initiatives as assigned.
• Monitor and update workplace posters to satisfy federal and state posting requirements.
• Track and revise job descriptions, maintaining accurate HR documentation.
• Support employee engagement activities, events, recognition programs, and communications to boost participation.
• Launch and monitor 90-day evaluations and extensions.
• Compile and submit exempt overtime reports as required.
• Coordinate bereavement flowers and charitable contributions when appropriate.
• Prepare and process purchase orders for HR-related expenses.
• Support HR communications, including announcements and engagement initiatives.
• Provide training to other employees as needed.
• May perform full-cycle recruitment tasks, including posting roles, sourcing candidates, screening, coordinating interviews, assisting with selection, and managing the offer process.

Requirements

• High school diploma with at least two years of related experience.
• Bachelor's degree in human resources, business administration, or a related field, plus at least one year of HR experience, ideally in an administrative or generalist capacity.
• Experience with HRIS platforms is a plus (examples include Workday, ADP, SAP SuccessFactors, or similar).
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong written and verbal communication skills with the ability to draft professional HR documents, deliver trainings, and engage with employees and leaders at all levels.
• Basic data analysis skills to review information, identify trends, and summarize findings.
• Knowledge of employment laws and compliance requirements.

Technologies

• Workday
• ADP
• SAP SuccessFactors
• Microsoft Word
• Microsoft Excel
• Microsoft PowerPoint
• Microsoft Outlook

Benefits

• 401(k) plan with company contributions
• Paid vacation
• Holiday and personal days
• Employee assistance program
• Health benefits including medical, prescription drug, dental and vision
• Life insurance
• Disability coverage
• Wellness program

Additional Information

Fresenius Kabi offers a competitive compensation and benefits package that includes medical, dental, and vision coverage, life insurance, disability protection, a 401(k) plan with company contributions, and a wellness program.

All employment with Fresenius Kabi is at will, and both the employee and the company retain the right to end the relationship at any time, in accordance with applicable federal and state laws. Fresenius Kabi is an Equal Opportunity/Affirmative Action employer; qualified applicants will receive consideration without regard to race, color, religion, sex, national origin, citizenship, immigration status, disabilities, or protected veteran status.