Site Manager (Administration & Human Resources)

Site Manager oversees administrative and HR operations for a Brookings, Oregon medical clinic.

Responsibilities

• Oversee daily clinic administration, including scheduling, patient intake and registration, medical records management, billing, and inventory control.
• Support HR functions such as onboarding, employee records management, benefits coordination, time-off tracking, and payroll assistance; ensure HR policies are consistently applied.
• Supervise administrative staff, including medical receptionists and administrative assistants; assist with hiring, onboarding, performance management, and coordinate terminations in line with policies.
• Engage with patients to address inquiries, resolve issues, and maintain a positive experience from scheduling through checkout.
• Assist with financial tasks such as billing, insurance claims processing, and handling accounts receivable and accounts payable.
• Ensure clinic operations comply with healthcare regulations and HIPAA guidelines.
• Facilitate clear communication between medical staff, administrative team members, and external stakeholders.
• Collaborate with management to identify process improvements and implement best practices to boost efficiency and patient satisfaction.
• Coordinate procurement of office and medical supplies and maintain adequate inventory levels.

Requirements

• Education: High school diploma required; Bachelor's degree preferred.
• Experience: Prior experience managing or working in a medical clinic is preferred.
• Skills: Strong organizational and multitasking abilities; excellent communication and interpersonal skills; proficiency with standard office software; familiarity with medical terminology and procedures.
• Knowledge: Understanding of medical billing practices, insurance verification processes, HR fundamentals, and electronic health record (EHR) systems.
• Leadership: Ability to lead and motivate a team in a fast-paced healthcare environment.

Technologies

• Electronic Health Record (EHR) systems

Benefits

• Competitive compensation package.
• Healthcare coverage.
• Retirement plan options.
• Paid time off.
• 401(k)
• Health insurance

How to Apply

• Submit your resume and cover letter to [email protected].

Pay

• From $25.00 per hour

Work Location

• In person — Brookings, OR onsite

Working Conditions

• Fast-paced medical clinic environment.
• Regular office hours with occasional flexibility required.