Seasonal Human Resource Coordinator

Seasonal HR support role in Westbury, NY focused on high-volume hiring, onboarding, and compliance across multiple locations (September to April).

Responsibilities

• Coordinate onboarding for seasonal new hires and rehires
• Process employee transactions in ADP Workforce Now and related HR systems
• Check onboarding documentation for completeness and accuracy
• Verify and process Form I-9 employment eligibility documents and E-Verify cases
• Maintain employee personnel files and HR records per company policy and applicable legal requirements
• Support hiring pipelines with onboarding trackers and recruitment-related data
• Assist employees and managers with onboarding tasks, including payroll setup, tax forms, and benefits eligibility
• Audit employee records to help ensure compliance with company standards and federal, state, and local regulations
• Provide administrative support for employee status changes, pay rate changes, transfers, and rehires
• Join seasonal staffing meetings and share updates on hiring and onboarding progress
• Support managers and operational leaders with employee documentation and onboarding questions
• Provide onboarding and employee support during evenings, nights, weekends, and holidays as required
• Maintain confidentiality of employee information and company records
• Complete other duties as needed to support the organization’s mission and values

Requirements

• 1+ year of experience required
• Associate degree in Human Resources, Business Administration, or a related field
• Spanish bilingual is a plus
• 1 to 3 years preferred in HR, recruiting, onboarding, administrative work, or customer service
• Experience preferred in high-volume hiring or customer service environments
• HRIS experience preferred, especially ADP Workforce Now
• Strong attention to detail and accuracy
• Excellent organizational and time-management skills
• Ability to handle confidential information with discretion
• Effective verbal and written communication skills
• Strong customer-service mindset for interactions with employees and managers
• Ability to prioritize competing deadlines in a fast-paced seasonal environment
• Proficiency with Microsoft Office Suite including Outlook, Excel, Word, Teams, and SharePoint
• Ability to work independently while collaborating with a team across multiple locations
• Must be willing and able to work evenings, nights, weekends, and holidays based on business needs

Technologies

• ADP Workforce Now
• E-Verify
• Form I-9
• HRIS systems
• Microsoft Office Suite (Outlook, Excel, Word, Teams, SharePoint)

Benefits

• Medical, dental & vision insurance
• 401k plan with company match
• Basic life insurance
• Disability & accidental death
• Short- and long-term disability
• Additional voluntary products
• Accrued paid time off to eligible associates

Location: Westbury, NY (onsite)
Pay: USD 18 - 21 per hour
Season: September to April