Human Resources Administrator

Hanna Instruments is hiring a full-time Human Resources Administrator to join our on-site team in Smithfield, Rhode Island. This role supports a broad range of HR programs, including benefits administration, payroll, data management, recruiting and onboarding, HR development, and employee relations. The position offers a competitive compensation package and the opportunity to contribute across multiple HR functions in a collaborative, on-site environment.

We offer a comprehensive benefits package and a culture that values practical HR solutions, teamwork, and ongoing professional growth. This on-site role is based in our Smithfield facility, with a yearly salary of USD 65,000.

Responsibilities

• Administer all employee benefit programs, including health, dental, vision, life, disability, voluntary benefits, 401(k), and COBRA.
• Coordinate new hire benefit enrollment and the annual open enrollment process; explain program eligibility, resolve questions, research policies and regulations, and communicate clearly and promptly to employees.
• Oversee monthly benefit administration, including billing reconciliation, enrollments, and cancellations.
• Coordinate leaves of absence including FMLA, state-specific leaves, and statutory benefits.
• Assist with accommodation requests under the ADA.
• Collaborate with brokers/benefit providers and the Accounting team to ensure accurate enrollments and billing.
• Report workplace incidents to workers’ compensation carriers.
• Fulfill regulatory mandates and perform required filings.
• Process multi-state payrolls as needed, ensuring accuracy and timely submission, including time off, deductions, and withholdings/taxes.
• Support year-end audit preparation, third-party sick pay integration, and verification/mailing of 941s, W-2s, and 1095-C forms.
• Maintain payroll and time systems by coordinating with CSC Paymaster and IT for updates and maintenance.
• Prepare or update employment records related to hiring, transferring, promoting, and terminating.
• Process personnel action forms and secure proper approvals.
• Conduct regular audits of employee files and I-9 records to ensure compliance with state and federal law.
• Respond to employment verification requests.
• Support the hiring process in partnership with the HR Generalist, including posting jobs, reviewing resumes, and performing reference checks as needed.
• Assist with phone and video interviews as required; ensure new hire paperwork is completed and processed.
• Inform applicants about job duties, benefits, schedules, working conditions, and promotion opportunities.
• Coordinate and conduct new hire training and onboarding as needed; maintain up-to-date HR compliance and onboarding trainings per state and federal requirements.
• Maintain records of employee participation in training and development programs.
• Develop and execute employee engagement initiatives, including events and the annual wellness fair.
• Ensure compliance with state and federal reporting requirements and keep workplace posters up to date.
• Perform other duties as assigned.

Requirements

• Bachelor’s degree in Human Resources or a business-related field.
• 3+ years of experience in Human Resources.
• 3+ years of experience with multi-state payroll.
• 1+ year of Benefits Administration experience.
• Exceptional verbal and written communication skills.
• Ability to cultivate and maintain relationships.
• Strong organizational skills and interpersonal abilities.
• Creative, solution-oriented thinking and a self-starter attitude.
• Results-focused and willing to learn new challenges.
• On-site work availability five days a week in Smithfield, RI (ZIP 02917).

Technology

• Experience with CSC Paymaster.

Benefits

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Life insurance
• Paid jury duty
• Paid time off
• Tuition reimbursement
• Vision insurance