Human Resources Specialist

Join a Maryland-based organization supporting individuals and families across the state, with a hands-on Human Resources role that helps build and run the day-to-day HR function. This position is based in Gaithersburg, MD (onsite) and supports employees throughout Maryland, with flexible work from home options available.

Responsibilities

You will help keep HR processes organized, compliant, and audit-ready while partnering across functions to support a growing services organization. Key responsibilities include:

• Build and maintain organized, compliant HR processes and documentation
• Manage employee personnel files and HR records, including routine personnel-file and compliance audits
• Oversee recruiting from job posting through hire, including sourcing for DSPs, nurses, behavioral professionals, managers, and administrative staff
• Manage applicants using ADP CareerPlug
• Coordinate employee onboarding and pre-employment requirements
• Maintain employee information in ADP RUN
• Track background checks, credentials, licenses, certifications, and required training
• Support employee relations by assisting with workplace concerns, investigations, corrective actions, and terminations
• Assist managers with attendance and performance issues
• Maintain HR policies, procedures, forms, and workflows
• Support payroll, timekeeping, benefits, and employee status changes
• Track HR metrics such as vacancies, turnover, onboarding, compliance, and related reporting
• Collaborate closely with Program Operations, Training, Quality Assurance, Finance, and leadership

Requirements

• Live in Montgomery County or the immediate surrounding area
• Be able to report in person to Gaithersburg, Clarksburg, Silver Spring, and other locations as needed
• Be comfortable meeting directly with employees for onboarding, employee relations, performance concerns, investigations, corrective actions, and other HR matters
• HR at this organization is not intended to operate primarily by phone, email, or video
• Minimum 3–5 years of hands-on Human Resources experience
• Experience working in a small, growing, start-up, or developing organization
• Experience independently managing multiple HR functions
• Knowledge of Maryland and federal employment practices
• Experience with recruiting, onboarding, personnel files, employee relations, performance management, and employee separations
• Experience using HRIS, payroll, and applicant tracking systems
• Strong organization, documentation, communication, and follow-through

Preferred Experience

Priority will be given to applicants with HR experience in Maryland DDA provider organizations, including regulated human-services environments. Related experience includes:

• Intellectual and developmental disability services
• Maryland DHS-related programs
• Nonprofit / NGO organizations
• Healthcare, behavioral health, residential or community-based services, and home care
• Veterans / VA-related services
• Other regulated human-services organizations
• Maryland DDA provider experience is strongly preferred

Tools & Technologies

• Strongly preferred: ADP RUN, ADP CareerPlug
• Strongly preferred: Microsoft 365, Teams, SharePoint, Excel

Salary: USD 70,000–79,800 per year.