Human Resources/Payroll

Hillsboro Post Acute offers a role focused on keeping people operations running smoothly, from employee orientation and HR compliance to accurate payroll processing. This onsite position in Hillsboro, OH supports the DSD/DON/Administrator with policy administration, hiring support, HR recordkeeping, and timely payroll transactions, while contributing to a respectful, professional workplace for staff, residents, and the public.

What you will do

• Support new employee orientation by organizing required sessions and materials, including philosophy and objectives of care, resident rights, safety, infection control, and facility policies and procedures.
• Apply knowledge of legal requirements and government reporting regulations that affect HR functions, helping ensure policies, procedures, and reporting remain compliant.
• Assist with recruitment and onboarding, including candidate screening interviews and scheduling.
• Complete data entry for required HR information and gather information to prepare HR-related reports as needed.
• Prepare and update employment records for hiring, transferring, promoting, and termination activities.
• Administer employee benefits programs such as life, health, dental, and disability insurances, pension plans, vacation, sick leave, leave of absence, and employee assistance.
• Partner with the Risk Manager when needed on complex HR and WC (workers’ compensation) cases.
• Ensure in-services are scheduled timely and posted in designated areas; maintain current records of orientation and in-service attendance for each employee.
• Coordinate components of the safety program, including scheduling pre-employment and current employee health examinations and tests as directed.
• Document and/or coordinate required Fire/Internal Disaster drills.
• Maintain professional communication and promote good public relations on behalf of the facility; provide information by answering questions and requests.
• Assist with incident/accident documentation and file items in accordance with established policies and procedures.
• Contribute to payroll operations, including processing and monitoring garnishment orders and other items impacting payroll specifications.
• Manage payroll workflow by reviewing and approving changes in exemptions, insurance coverage, savings deductions, and job titles, along with department/division transfers.
• Process payroll by directing paycheck or electronic transfer production; prepare reports on earnings, taxes, deductions, leave, disability, and non-taxable wages, and handle manual checks.
• Support termination payroll by preparing and processing termination checks within appropriate timeframes.
• Determine payroll liabilities by approving calculations for federal and state income and social security taxes, plus employer social security, unemployment, and workers’ compensation payments.
• Monitor sick and vacation accruals, complete employment verification tasks, and prepare payroll allocations reports for the finance team.
• Reconcile payroll prior to transmission, validate and report results, resolve payroll discrepancies, and maintain confidentiality to protect payroll operations.
• Regularly complete audits and corrective actions to help ensure the facility remains in compliance.
• Complete other duties as assigned by the supervisor/DON/Administrator, including participation in facility surveys and working rapport across departments.

Benefits

• Life, health, dental, and disability insurances
• Pension plans
• Vacation
• Sick leave
• Leave of absence
• Employee assistance

Requirements

• High School Diploma or equivalent required
• Two years of college education preferred
• 2 years of administrative experience, preferably within an HR department (highly desirable)
• Strong interpersonal and customer service skills
• Ability to read, analyze, and interpret business periodicals, professional journals, technical procedures, and governmental regulations
• Ability to write reports, business correspondence, and procedure manuals
• Ability to present information and respond to questions from managers and employees
• Ability to apply fractions, percentages, ratios, and proportions to practical situations
• Ability to solve practical problems where only limited standardization exists
• Ability to interpret instructions in written, oral, diagram, or schedule form
• Knowledge of clerical functions and computer literacy
• Knowledge of office machines and equipment

Supervisory responsibilities

This position may have supervisor responsibilities for a HR Assistant.

Physical demands

• Occasionally lift and/or move up to 25 pounds
• Prolonged use of a desktop or laptop computer
• Regularly required to sit, stand, walk, talk, read, and hear
• Frequent use of office equipment including copier/scanner/fax, telephone, and calculator
• May be necessary to assist in evacuation of residents during emergency situations
• Travel by auto or airline may be required

Work environment

The noise level in the work environment is usually low to moderate.