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16d ago

Human Resources & Payroll Manager

WINDHAM REGION TRANSIT DISTRICT Mansfield Center, CT

Mansfield Center, CT

16d ago

$65k - $71k/yr Full time Manager Benefits Administration Employee Benefits

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Job Description

The Human Resources and Payroll Manager role at Windham Region Transit District is an on-site position based in Mansfield Center, CT. It focuses on benefits administration, payroll processing, HR operations, and related administrative functions, with a salary range of USD 65,000 to 71,000 per year and a minimum of three years of relevant experience. A Bachelor’s degree is preferred.

Responsibilities

Maintain strong technical skills and knowledge of administrative procedures
Conduct recruitment efforts for all positions, including job postings, applicant screening, interview coordination, and onboarding
Create and maintain confidential employee files (payroll, leave accruals, medical, personnel, etc.)
Provide insurance for new hires within the designated time frame
Respond to unemployment claims, employment verifications, and audit requests
Process and manage biweekly payroll, including reviewing and auditing timecards, tracking accruals, and ensuring pay accuracy
Maintain payroll records and prepare payroll-related reports, including W-2s, wage verifications, and audit documentation
Input, review, and manage all payroll related items (time sheet corrections/adjustments, compensation changes, benefit and retirement deductions, wage garnishments, etc.)
Compile and analyze payroll data, and make recommendations and determinations
Promptly address payroll related inquiries from employees
Ensure compliance with federal, state, and local payroll, wage, and hour laws and best practices
Perform benefits administration including change reporting, reconcile and approve monthly invoices for payment
Assist in the administration and coordination of various employee benefits programs, such as group health, dental and vision, accident and disability, life insurance, 457, and wellness benefits
Enter and update employee information (new hires, promotions, terminations, etc.) in various software systems and websites
Assist in the coordination of open enrollment activities, including packet assembly, information briefings to employees, and arranging on-site vendor meetings
Recommend and implement personnel policies and procedures; maintain handbooks on policies and procedures
Promptly answer and resolve routine benefit and HR related inquiries from employees
Administers leave programs, including FMLA and Connecticut Paid Leave, and maintains related records and documentation

Requirements

Demonstrates behaviors consistent with standards for professional and ethical conduct
Extensive administrative and problem-solving skills
Strong attention to detail and exceptional organizational skills
Excellent oral and written communication skills
Demonstrates a high degree of initiative
Excellent time management skills
Ability to multi-task and work in a fast-paced environment
Excellent proficiency in MS Office
High School diploma or equivalent, and three years of administrative, HR, payroll, and/or benefits coordinator experience in related fields; transportation experience preferred

Experience

Payroll experience: 1 year (Preferred)

Technologies

MS Office

Benefits

Dental insurance
Health insurance
Life insurance
Paid time off
Retirement plan
Vision insurance

Work Location

In person

Physical Setting

Office

Right to Revise

This job description is not meant to be all-inclusive, and the company reserves the right to revise this job description as necessary without advance notice.

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16d ago

Human Resources Generalist

Stone Tower Brews Fairmont, WV

Fairmont, WV

16d ago

$44k+/yr Full time Benefits Administration Employee Benefits Employee Records

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Job Description

An on-site Human Resources Generalist role located in Fairmont, West Virginia, with a focus on overseeing daily HR operations.

Responsibilities

Monitor and document compliance with mandatory and elective training, continuing education, and work assessments, including safety, anti-harassment, licensure, and professional exams.
Recruit and coordinate the hiring process for qualified applicants, working with management to define required skills and competencies.
Implement and manage new hire orientation to ensure smooth onboarding.
Administer core HR programs related to compensation, benefits, and leave; handle disciplinary matters; support investigations; assist in performance and talent management, productivity and morale initiatives, health and safety efforts, and training and development activities.
Field employment-related inquiries from applicants, employees, and supervisors, directing complex or sensitive issues to appropriate staff.
Assist in conducting employee disciplinary meetings, terminations, and investigations as needed.
Maintain compliance with federal, state, and local employment laws and regulations; review policies to ensure ongoing adherence and alignment with best practices.
Stay current on HR trends, regulatory changes, and new technologies in talent management and employment law.
Contribute to additional duties as assigned to support organizational growth and change.

Requirements

Excellent verbal and written communication skills.
Strong interpersonal, negotiation, and conflict resolution abilities.
Outstanding organizational skills with meticulous attention to detail.
Proven time management capability with a track record of meeting deadlines.
Analytical mindset with solid problem-solving skills.
Ability to prioritize tasks and delegate when appropriate.
Integrity, professionalism, and strict confidentiality in all matters.
Solid knowledge of employment-related laws and regulations.
Proficiency with Google Workspace (Sheets, Docs, Gmail) or equivalent software.
Ability to learn and operate the organization’s HRIS and talent management systems quickly.
Reliable transportation and willingness to travel to all Stone Tower locations as business needs require.

Education & Experience

Bachelor's degree in Human Resources, Business Administration, or a related field (Required).
Human resources experience: 1 year (Preferred).

Location & Compensation

Location: Fairmont, WV onsite
Salary: USD 43,680 per year
Work location: In person

Benefits

Dental insurance
Health insurance
Paid time off
Vision insurance

Technologies

Google Workspace (Sheets, Docs, Gmail)
HRIS
Talent management systems

Physical Requirements

Prolonged periods of sitting at a desk and working on a computer.
Must be able to lift 25 pounds occasionally.
Must be able to access and navigate each department at the organization's facilities.
Must have reliable transportation and ability to travel as needed.

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16d ago

Human Resources Administrative Assistant

Marion Ag Service, Inc. Aurora, OR

Aurora, OR

16d ago

$21 - $27/hr Full time Administrative Assistant Administrative Support Agency Relations

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Job Description

The Human Resources Administrative Assistant supports HR operations within Marion Ag Service, Inc.'s manufacturing environment, onsite in Aurora, Oregon. The role focuses on employee records, recruitment and onboarding, training tracking, benefits administration, and policy compliance, with an hourly pay range of USD 21 - 27 and a minimum of one year of related experience.

Responsibilities

Maintain accurate employee records across HR systems and personnel files, ensuring compliance with weekly filing tasks.
Support recruitment activities by posting openings, screening applicants, scheduling interviews, and conducting reference checks.
Coordinate onboarding and orientation for new hires, including completing required paperwork, sending calendar invites, and providing safety gear.
Monitor employee training, certifications, and safety requirements to ensure timely completion of mandatory programs; organize annual training sessions and elevate retraining needs to the Senior HR Generalist.
Assist with seasonal staffing, ensuring proper documentation and onboarding while maintaining regulatory compliance; provide weekly hours to staffing agencies for temporary employees.
Oversee the milestone anniversary recognition program.
Generate and distribute weekly and monthly reports such as the Employee Check-Off List, PTO accrual, birthdays, anniversaries, and other relevant metrics.
Draft and disseminate memos, flyers, gifts, and other employee communications; maintain OptiSigns digital displays.
Arrange monthly birthday lunches and keep the MAS calendar current with prescheduled conferences, tours, and events.
Manage the office supplies account with Office Depot and place orders as needed.
Monitor changes in HR laws and regulations, ensuring policies and processes remain compliant; stay informed on HR best practices.
Draft and distribute emails, memos, and letters, obtaining signatures when required.
Serve as a backup for safety meetings, including note-taking and meeting setup.
Assist with benefits administration by tracking eligibility and providing upcoming eligibility reports to the Senior HR Generalist.
Coordinate and schedule benefits enrollment meetings, ensuring timely information and enrollment materials reach employees.
Support benefits communications by answering employee questions and directing them to appropriate resources.
Manage Sick to PTO conversion processes, maintaining accurate tracking in alignment with company policy.
Assist in planning and coordinating employee events, including the annual party and other engagement activities; collaborate with vendors and internal teams on logistics and communication.
Greet visitors and provide general support as needed.
Answer phones and facilitate interdepartmental communication, keeping the phone directory current.
Perform additional duties as assigned by the company.

Requirements

1–2 years of experience in Human Resources or a related administrative role, or an interest in developing a career in HR.
Strong interpersonal skills to handle sensitive and confidential information.
Attention to detail in drafting, typing, and proofreading materials; ability to establish priorities and meet deadlines.
Excellent written communication abilities.
Self-starter with the ability to work effectively in a manufacturing environment.
Proficiency with Microsoft Office, including Excel and Outlook.
Strong customer service and phone etiquette.
Ability to perform well in a fast-paced, evolving work environment.
Spanish language proficiency required (reading, writing, speaking).
Preferred: 1 year of experience in Human Resources.
Preferred: 1 year of administrative experience.

Technologies

Microsoft Office
Excel
Outlook
OptiSigns

Benefits

401(k)
401(k) matching
Dental insurance
Employee discount
Health insurance
Life insurance
Paid time off
Tuition reimbursement
Vision insurance

Other duties and responsibilities

Arrive to work and meetings on time and prepared
Maintain work areas in a clean and organized manner
Perform additional duties as assigned by the manager
Respond promptly to customer needs
Maintain confidentiality of business, customer, and personnel matters
Communicate changes and progress to the manager
Follow instructions and respond to management direction
Demonstrate accuracy and thoroughness
Adapt to changes in the work environment
Maintain a positive attitude
Follow policies and procedures
Utilize company resources efficiently to create added value
Observe safety and security procedures and use equipment and materials properly
Promote teamwork within the department, location, and company

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16d ago

Human Resources Specialist

City of Charlottesville, VA Charlottesville, VA

Charlottesville, VA

16d ago

$54k - $65k/yr Full time Administrative Support Employee Records Hr Generalist

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Job Description

The City of Charlottesville seeks a proactive Human Resources Specialist to deliver administrative and technical HR support, serve as the frontline contact for the HR department, and manage personnel transactions, onboarding, and verifications of employment in a full-time role with robust benefits.

Responsibilities

Serve as the department's primary contact and main phone line for inquiries.
Greet and direct visitors in person, by phone, or via email.
Assist employees and the public with general questions and route to appropriate personnel.
Provide administrative and technical support for day-to-day HR operations.
Process personnel transactions including employee status changes, new hires, terminations, address changes, and pay changes; manage the City's E-Verify account.
Guide new hires and hiring managers through pre-employment steps such as I-9 forms, pre-employment drug screens, background checks, orientation scheduling, ID badge issuance, and onboarding assistance.
Offer general technical assistance to applicants and assist with recruitment efforts as needed.
Oversee the City Gym Reimbursement Program, including coordination, tracking, and reimbursements.
Process PSLF and Verifications of Employment requests.
Act as a decentralized buyer, handling purchase requisitions and payment vouchers for the department.
Process and reconcile department credit card statements for payment.
Assist with delivery and coordination of workforce activities, including employee surveys.
Assist with open enrollment and health-related events such as health fairs and assessments.
Assist with retirement ceremonies and employee celebrations.
Assist with employee trainings, including materials, setup, and attendance records.
Maintain and update HR information on external and internal websites when appropriate.
Interpret personnel policies and procedures and provide guidance to employees.
Recommend and implement systems to support existing processes, emphasizing process improvement and enhanced service delivery.
Participate in systems testing as needed and generate/distribute automated and standard reports.
Update employee files to document personnel actions for payroll and other uses; file, scan, and maintain personnel records.
Order, inventory, receive, and stock routine supplies and office equipment; receive and distribute mail and packages; assist with bulk mailings as needed.
Ensure proper use and maintenance of City equipment and resources, including work time.
Maintain regular and reliable attendance and provide coverage for other HR functions as needed.
Engage in special projects, research, and analyses as assigned; may handle FOIA requests as needed.
Perform additional duties to support operational requirements as they arise.

Requirements

Bachelor degree in human resources management, business or public administration or related field.
Alternatively, an Associate degree in HR, business, public administration or related field plus at least 1 year of HR or related experience.
Or a High School diploma or GED with at least 3 years of experience in human resources or a related field.
An equivalent combination of education and experience may be considered.
Must successfully pass a pre-employment background check and pre-employment drug screen.
Knowledge of best industry practices, HR policies and procedures including ordinances and state/federal laws.
Knowledge of proper documentation, reporting, record keeping, and compliance with federal, state, and local laws, regulations, policies, and procedures.
Knowledge of modern office procedures, methods, and equipment including computers and computer applications.
General knowledge of the organization and administration of municipal government.
Reading: Intermediate; ability to read and comprehend materials such as benefit plans, policy documents, and multi-step instructions.
Writing: Intermediate; ability to produce reports and communications with proper format, punctuation, and grammar.
Math: Basic; ability to perform addition, subtraction, multiplication, and division.
Communication Skills: Intermediate; ability to establish working relationships, explain policies, and manage interactions with tact in potentially stressful situations.
Independence and Decision-Making: General direction; follows standard procedures with some discretion among a few identifiable options; performance is typically reviewed.
Technical Skills: Basic; capable of researching, organizing, analyzing data, and preparing reports using multiple systems and tools.
Fiscal Responsibilities: Ability to prepare and process payments and purchasing documents; may monitor budget allocations.
Supervisory Responsibilities: No direct supervision of others.
Organizational and time management skills with the ability to balance multiple tasks under time constraints.
Excellent customer service and teamwork capabilities.
Adaptability to frequent task changes, interruptions, and service requests.
Ability to handle sensitive and confidential information appropriately.
May require additional hours outside of a typical schedule.
May involve dealing with upset individuals in the course of duties.

Benefits

13 paid holidays plus one floating holiday
Vacation and sick leave
Health insurance with employer contribution
Employer-paid life insurance
Gym membership reimbursement
Tuition assistance
Professional development opportunities
Defined Benefit Pension Plan
Defined Contribution 401a Plan
Voluntary 457 Deferred Compensation Plan
Eligibility to purchase prior service credit under the Defined Benefit Plan
Portability Agreement available for eligible employees

Physical Conditions and Work Environment

Physical Demands

Sedentary work involving up to 10 pounds of force occasionally; negligible force frequently or constantly to move objects.
Constant operation of a computer and other office productivity equipment, such as a calculator, copier, and printer.
Regularly position self to access file cabinets and move about the office as needed.
Must communicate information clearly and exchange accurate information in various situations.
Ability to observe details at close range.
Typically requires use of standard office equipment and related software and hardware as appropriate.

Work Environment

Office setting with potential for extended screen time, monitor glare, and dust exposure.
Moderate noise level typical of an administrative office environment.

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16d ago

Recruiter, Human Resources

Summit Spine and Joint Centers Lawrenceville, GA

Lawrenceville, GA

16d ago

Full time Applicant Tracking Hiring Hr Technology

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Job Description

This onsite, full-time Recruiter role in Human Resources is based in Lawrenceville, GA. You will work under the HR Director to develop, facilitate, and implement all phases of the recruitment process, collaborating with department managers to craft precise job descriptions and hiring criteria, and to identify effective recruiting strategies that align with industry standards and organizational needs.

Responsibilities

Under the direction of the HR Director, manage all phases of the recruitment cycle from planning through placement.
Partner with department managers to identify requirements and draft detailed, accurate job descriptions and hiring criteria.
Identify and implement efficient recruiting methods and strategies tailored to each role, aligned with industry standards and organizational needs.
Support job posting and advertisement activities.
Review applications and screen candidates to identify qualified individuals.
Coordinate interview scheduling and assist in preparing interview questions and other hiring materials.
Participate in the interview process by attending and conducting interviews with managers, directors, and other stakeholders as needed.
Collaborate with the hiring manager and HR team during the offer process, recommending salary ranges, incentives, start dates, and other relevant details.
Ensure compliance with federal, state, and local employment laws and company policies.
Represent the organization at college job fairs and recruiting sessions.
Perform other duties as assigned.

Requirements

Bachelor's degree in Human Resources or a related field.
Minimum of 3 years of recruiting experience.
Excellent verbal and written communication skills.
Strong interpersonal skills with effective negotiation tactics.
Ability to create and implement sourcing strategies for a variety of roles.
Proactive and independent with the ability to take initiative.
Excellent time management skills with a proven ability to meet deadlines.
Familiarity with laws, regulations, and best practices applicable to hiring and recruitment.
Proficient with or the ability to quickly learn applicant-tracking software and other recruitment systems.
Proficient with Microsoft Office Suite or related software.

Technologies

Applicant-tracking software and Microsoft Office Suite

Physical Requirements

Prolonged periods of sitting at a desk and working on a computer.
Must be able to lift up to 15 pounds at times.

Supervisory Responsibilities

None.

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16d ago

Human Resources Coordinator/ Administrative Assistant

Ditmas Park Nursing & Rehab Brooklyn, NY

Brooklyn, NY

16d ago

$25 - $30/hr Full time Administrative Assistant Administrative Support Coordinator

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Job Description

The Human Resources Coordinator/Administrative Assistant will provide essential HR support at Ditmas Park Nursing & Rehab in Brooklyn, focusing on onboarding, compliance, employee relations, policy management, recruitment, and general HR operations for the facility.

Location

Brooklyn, NY (onsite)

Salary

USD 25 - 30 per hour

Responsibilities

Onboarding and compliance for all staff, ensuring accurate documentation and alignment with facility policies
Employee relations support and timely guidance for staff concerns
Maintenance and management of the facility's policies and guidelines
Recruitment of staff for all departments to fulfill staffing needs
Support of all HR functions to enable smooth operational workflows

Requirements

Strong organizational and problem-solving skills

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17d ago

Human Resources Generalist

City of Worcester Worcester, MA

Worcester, MA

17d ago

$29 - $35/hr Full time Administrative Support Coordinator Employee Records

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Job Description

The City of Worcester is seeking a Human Resources Generalist for the Hiring Division, onsite in Worcester, MA.

Responsibilities

Coordinate onboarding for all full-time, part-time, and seasonal/temporary hires, including arranging pre-employment physicals and drug screenings as needed.
Assist with recruitment activities such as resume review, candidate selection, and interview scheduling.
Attend interviews as an HR panelist across multiple departments.
Draft and issue offer letters, promotion letters, and onboarding documents for all City employees.
Verify completion of all hiring steps and ensure required documentation is on file prior to start dates.
Assist with exit interviews and analyze data to identify trends and recommend retention strategies.
Facilitate and present at bi-weekly new employee orientations.
Serve as the primary liaison between the Employment Team and IT, ensuring timely coordination and submission of documents to enable computer and network access for new hires, transfers, and promotions.
Conduct research, compile data, and prepare reports for assigned special projects.
Support HR management with department initiatives and programs.
Represent the City at job fairs and career events.
Assist the Hiring Division with activities related to Boards and Commissions.
Provide support for job postings and civil service and labor processes.
Provide front office HR support as needed.
Prepare and maintain civil service reports as required.
Other duties as assigned.

Requirements

Bachelor's degree in public or business administration, human resources, communications, or related field, and one year of related HR experience in recruitment or talent acquisition, or an equivalent combination of education and three years of relevant experience.
Excellent verbal and written communication skills.
Driver's license or access to reliable transportation.

Preferred Qualifications

Master's degree in public or business administration, human resources, communications, or related field.
Three years of related HR experience in recruitment or talent acquisition.
One year of experience supporting onboarding initiatives for an organization.
Two years of experience working in a human resources department.
Prior experience working with civil service.

Technologies

WebEx
Zoom
Microsoft Teams
Microsoft Word
Microsoft Excel
Microsoft PowerPoint
Microsoft Outlook

Benefits

Excellent benefits package

Salary

$29.36 - $35.59 hourly, full-time, non-exempt, with an excellent benefits package.

Description

The City of Worcester seeks qualified applicants for the position of Human Resources Generalist in the Hiring Division within the Human Resources Department. The HR Generalist provides a broad range of administrative duties supporting the HR function and plays a key role in facilitating the City's hiring process to ensure a smooth experience for candidates and internal departments. Bilingual and multilingual applicants are encouraged to apply.