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2mo ago

Human Resources Recruiting and Onboarding Assistant

Olivers Market Santa Rosa, CA

Santa Rosa, CA

2mo ago Closed

$24 - $26/hr Full time Administrative Assistant Administrative Support Candidate Management System

This position is no longer accepting applications (closed Jul 6, 2026).

Job Description

Olivers Market in Santa Rosa, California is hiring a Human Resources Recruiting and Onboarding Assistant for an onsite role. This position supports the Recruiter and handles essential clerical tasks to streamline recruiting and onboarding, with meaningful opportunities to grow within recruiting over time. The role offers an hourly wage of $24-$26 and a benefits-forward culture focused on development, teamwork, and reliable service.

Benefits

Employee Stock Ownership Plan (ESOP)
Competitive Wages & Benefits
Medical, Dental, And Vision
401 (k) retirement
Employee Discounts
Paid Time off
Flex Spending Account for Medical & Dependent Care
Regular Wage Increases
Commuter Benefits
Safety Incentive Program
Career Development and Growth Opportunities

Responsibilities

Support HR in coordinating all stages of the recruitment process
Review applications to identify candidates to move forward
Assist in scheduling interviews and prepare interview materials as requested
Monitor receipt and expiration dates for I-9 documentation
Fax, copy, scan, email, and file documents
Help track and distribute exit interview materials
Issue and distribute employee ID cards for new and current staff
Utilize recruiting platforms to open and close requisitions, review candidates, and move them through requisitions as needed
Communicate with the department manager to ensure a smooth transition for all new hires
Provide a high level of customer service for applicants and managers
Issue Olivers Market uniforms appropriate to each position and department
Maintain professionalism when handling confidential and sensitive issues
Run weekly employee status reports and share PLUs and terminations with appropriate parties
Retrieve terminated employee files from the information storage facility
Process all new hire paperwork and ensure accurate data entry in Sage HRMS
Complete various administrative tasks, including data entry across software programs
Facilitate all Recruiting Team functions in the Recruiting Lead’s absence
Other duties as assigned

Requirements

A combination of 1-3 years of support in recruiting, HR systems, and customer service
Maintains the integrity and confidentiality of human resource files
Excellent communication, collaboration, and organizational skills
Ability to prioritize, multitask, and meet deadlines in a fast-paced environment
Knowledge of business office operations, filing, and administrative clerical tasks
Creative problem-solving skills and the ability to evaluate multiple solutions to make sound decisions
Comfortable interacting with a variety of individuals in varied situations
Strong work ethic with a professional, positive attitude
Ability to work independently and as part of a team
Trustworthy and dependable
Proficient in Microsoft Office (Excel, Word, Outlook); experience with HRIS is a plus
Bilingual in English/Spanish is preferred; qualified candidates may be eligible for a bilingual pay premium of $1.00 per hour upon successful language assessment

Technologies

Sage HRMS
Microsoft Excel
Microsoft Word
Microsoft Outlook
HRIS
Microsoft Access

Work Environment

Regularly required to talk or listen
Frequently required to sit and use hands and fingers to operate a keyboard or mouse, handle phones, files, and paperwork
Occasionally required to stand, walk, and reach with hands and arms
Occasionally bend and twist at the waist and neck
Occasionally lift and move up to 20 pounds
Office noise level is usually moderate
Occasionally may involve working in a warehouse setting with intermittent machinery noise

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2mo ago

Human Resources Generalist

U.S. Merchants Houston, TX

Houston, TX

2mo ago Closed

$60k - $65k/yr Full time Administrative Support Employee Relations Hiring

This position is no longer accepting applications (closed Jul 6, 2026).

Job Description

U.S. Merchants seeks a Human Resources Generalist to oversee day-to-day HR operations onsite in Houston, TX, supporting recruiting, onboarding, interviewing, training, evaluations, disciplinary processes, offboarding, policy administration, employee records, employee relations, workers' compensation protocols, and other HR responsibilities.

Responsibilities

Manage day to day HR operations
Support recruiting efforts
Onboarding
Interviewing
Conducting training
Evaluations
Disciplinary forms
Off boarding
Administer HR policies
Maintain employee records
Manage employee relations
Maintain Worker's Comp protocols
Other office administrative duties
Other HR responsibilities as needed

Requirements

Excellent communication and problem solving skills
Ability to handle confidential information or sensitive issues in professional manner
Strong familiarity with Federal and State Payroll laws
Understanding of Federal and State labor and employment regulations
Fluent in both English/ Spanish
Minimum 5 years HR experience
Computer skills - Office, Excel and payroll software (helpful); other HR, benefits, or payroll software a plus
Bachelor's degree or Certificate in Human Resources a plus
Human Resources: 3 years (Required)
Microsoft Office: 3 years (Required)
Spanish (Required)

Technologies

Microsoft Office
Excel
Payroll software

Benefits

401(k)
Health insurance
Paid time off

Job Type

Full-time

Pay

$60,000.00 - $65,000.00 per year

Work Location

In person

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2mo ago

HR Manager / People Operations Manager

Streamline Facility Services Company Norfolk, VA

Norfolk, VA

2mo ago Closed

$55k - $70k/yr Full time Manager Application Tracking System Employee Relations

This position is no longer accepting applications (closed Jul 6, 2026).

Job Description

Join Streamline Facility Services Company as an on site HR Manager / People Operations Manager in Norfolk, VA. This role centers on building a structured workforce, reducing turnover, and supporting rapid growth in a fast paced startup. You will oversee hiring, onboarding, employee relations, and performance management, with direct exposure to leadership and opportunities to shape how the team scales. The position offers a competitive base salary of $55,000 to $70,000, performance-based incentives, and clear paths for advancement, plus a future benefits roadmap including 401k and expanded offerings and paid time off.

Benefits

Medical, Dental, and Vision Insurance
Performance-based incentives
Growth opportunities within a scaling company
Direct exposure to leadership
Future benefits roadmap including 401k and expanded offerings
Paid time off

Why join Streamline

Play a key role in building and shaping the company’s workforce
Opportunity to create systems and structure from the ground up
Work closely with leadership in a high-impact role
Be part of a growing and evolving company

What success looks like

Positions are filled quickly with qualified candidates
Smooth onboarding process for all new hires
Reduced turnover and improved retention
Clear and consistent handling of employee issues
Strong communication between employees and management

Key Competencies

Leadership and people management
Strategic thinking and problem-solving
Employee relations and coaching
Change management
Communication and influence
Confidentiality and professional judgment
Diversity, equity, inclusion, and belonging (DEIB) awareness
Project and program management

Responsibilities

Manage the full hiring process (job postings, screening, interviews, onboarding)
Develop and maintain hiring systems and workflows
Oversee employee onboarding and documentation
Handle employee relations, discipline, and conflict resolution
Support managers with performance management and accountability
Maintain employee records and ensure compliance with company policies
Identify patterns in turnover, attendance, and performance
Help develop and enforce company policies and procedures
Support leadership with workforce planning and staffing needs

Requirements

2–4 years of experience in HR, recruiting, or people operations
Experience managing hiring and onboarding processes
Strong communication and conflict resolution skills
Ability to handle sensitive employee situations professionally
Strong organizational and administrative skills
Comfortable working in a fast-paced, startup environment

Technologies

Applicant Tracking System (ATS)

Experience

HR, recruiting, or people operations: 2 years (Required)
Managing hiring and onboarding processes: 2 years (Required)

Language

English (Required)

Work location

In person

Compensation

Base salary: $55,000 – $70,000 annually
Performance-based incentives tied to hiring efficiency and retention

Application questions

Are you comfortable working in a fast-paced startup environment?
Are you comfortable handling employee relations, including discipline and conflict resolution?

Who this role is for

Organized and detail-oriented professionals
Individuals who can manage hiring and employee relations
Those who can balance structure with flexibility in a startup

Who this role is not for

Candidates uncomfortable handling employee issues or discipline
Individuals who prefer highly structured corporate environments only
Those who do not want a hands-on role

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2mo ago

Human Resources Manager-Employee Relations

All Together LBA PLLC Endicott, NY

Endicott, NY

2mo ago Closed

$70k - $88k/yr Full time Manager Employee Investigations Employee Relations

This position is no longer accepting applications (closed Jul 6, 2026).

Job Description

All Together LBA PLLC offers an onsite HR leadership opportunity in Endicott, NY, with a salary range of $70,000-$88,000 per year. This Human Resources Manager - Employee Relations role focuses on guiding managers and staff on workplace policies, resolving conflicts, managing investigations, and ensuring compliant, fair personnel practices, while helping shape a professional and collaborative work environment. The position reports to the CEO and supports onboarding, performance management, and workforce planning to align HR operations with organizational goals.

Responsibilities

Address employee concerns, complaints, and workplace conflicts in a timely and professional manner.
Conduct investigations related to personnel issues, policy violations, harassment claims, and employee misconduct.
Provide guidance to supervisors and employees on company policies, procedures, and best practices.
Support managers with employee coaching, counseling, disciplinary actions, and performance improvement plans.
Maintain confidentiality regarding sensitive employee information and investigations.
Develop, implement, and update HR policies and procedures.
Ensure compliance with federal, state, and local employment laws and regulations.
Manage employee records, documentation, and HR reporting requirements.
Oversee onboarding, orientation, and offboarding processes.
Coordinate employee leave administration, attendance tracking, and workplace accommodations.
Assist in performance evaluation processes and employee development initiatives.
Recommend strategies to improve employee engagement, morale, and retention.
Support training programs related to workplace conduct, compliance, and leadership development.
Promote a culture of professionalism, accountability, and teamwork.
Assist with recruiting, interviewing, hiring, and workforce planning as needed.
Collaborate with department managers to identify staffing needs and organizational goals.

Requirements

Bachelor’s degree in Human Resources, Business Administration, or related field preferred.
Minimum 3-5 years of human resources or employee relations experience.
Strong knowledge of employment laws, HR best practices, and personnel management.
Excellent communication, conflict resolution, and interpersonal skills.
Ability to handle sensitive situations with professionalism and discretion.
Proficiency in Microsoft Office and HR information systems.

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2mo ago

Human Resources/Office Manager

StressCrete Group Northport, AL

Northport, AL

2mo ago Closed

Full time Manager Administrative Support Benefits Administration

This position is no longer accepting applications (closed Jul 6, 2026).

Job Description

Based in Northport, Alabama, the HR/Office Manager blends administrative leadership with human resources support, overseeing daily office operations and contributing to employee engagement. This mid-level, salaried role coordinates with local operations and the broader HR team to optimize processes.

Responsibilities

Lead end-to-end recruitment for office roles and production senior-level positions, including posting openings, screening, interviewing, and onboarding
Supervise payroll processing activities handled by the HR Generalist to maintain accuracy and regulatory compliance
Provide backup payroll support and review hourly and salaried payrolls on a weekly or semi-monthly basis to ensure accuracy
Oversee the HR Generalist in administering employee benefits and retirement programs
Ensure compliance with Federal and State laws including ACA, FMLA, COBRA, among others
Collaborate with the HR Generalist to manage timelines and communications related to open enrollment
Maintain employee records in compliance with employment law
Support employee relations within the office and assist with production site employee relations as needed
Coordinate training requirements and programs to foster employee growth and development
Assist the HR Generalist and General Manager with planning and delivering social events, on-site and off-site
Collaborate with plant leadership to develop workforce plans that meet production needs and support growth
Monitor HR reporting and recommend initiatives to improve retention, engagement, productivity, and attendance
Provide guidance on disability accommodations, return-to-work plans, medical leaves and protected leaves of absence, including short-term and long-term disability
Continue developing capabilities and reporting with the new payroll program
Oversee day-to-day office operations to ensure efficiency and a positive work environment
Manage vendor relationships where applicable, office supplies, and overall office upkeep and cleanliness
Serve as the primary point of contact for office-related inquiries
Administer policies pertaining to general housekeeping and workplace standards

Requirements

Bachelor’s degree in Human Resources, Business Administration, or a related field
Minimum of 7+ years of Human Resources experience
Minimum of 3-5 years of office management experience

Technologies

MS Office Suite

Benefits

401(k)
Dental insurance
Health insurance
Paid time off

Ability to Commute

Northport, AL 35476 (Required)

Work Location

In person

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2mo ago

Human Resources Business Partner (People Partner)

HBK CPA Warrendale, PA

Warrendale, PA

2mo ago Closed

Full time Business Partner Campus Recruiting Employee Relations

This position is no longer accepting applications (closed Jul 5, 2026).

Job Description

HBK CPA is seeking a dynamic People Partner to support its Midwest offices and national HR initiatives. This onsite role is based in Warrendale, PA and requires 3-4 days in the office each week, with travel to Ohio and Western Pennsylvania. The position covers onboarding, employee relations, performance management, compliance, and HR operations.

Responsibilities

Manage onboarding and orientation processes to ensure a smooth new hire experience.
Facilitate integration and retention strategies for new employees.
Partner with leadership and resource management to identify hiring needs.
Assist the Campus Recruiting Lead with local campus events as needed.
Serve as a trusted advisor to employees and managers on HR matters.
Address employee concerns, mediate conflicts, and promote a positive work environment.
Support performance management processes, including goal setting, reviews, and PIPs.
Ensure compliance with federal, state, and local employment laws.
Conduct investigations and manage employee separations with discretion and professionalism.
Maintain accurate records in HRIS (Workday experience preferred) and generate reports.
Support inclusion and employee engagement initiatives.
Collaborate with Learning & Development to identify training needs.
Promote firm-wide programs and events in partnership with other offices.
Collaborate with cross-functional HR functions including recruiting, total rewards, resource management and learning and development.
Provide insights from HR data to inform business decisions.
Support organizational change and workforce planning initiatives.

Requirements

Bachelor’s degree in human resources, business administration, or related field.
3+ years of HR generalist experience, preferably in a professional services or accounting firm.
Strong knowledge of employment laws and HR best practices.
Proficiency in HCM systems (Workday preferred) and Microsoft Office Suite.
PHR or SHRM-CP certification preferred.
Excellent interpersonal and communication skills.
High level of discretion and professionalism.
Strong analytical and problem-solving abilities.
Adaptability in a fast-paced, evolving environment.
Collaborative mindset with a focus on continuous improvement.

Technologies

Workday
Microsoft Office Suite
HRIS

Benefits

Competitive Compensation
Lucrative New Business & Employee Referral Bonuses
Anniversary Bonus
Open Paid Time Off Policy
401(k) plan with company match and safe harbor contributions
Medical, dental, and vision insurance
Company Paid Life Insurance
9 Paid holidays
Annual Performance Reviews

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2mo ago

Human Resource Benefits and Leave Specialist

Burlington School District Burlington, VT

Burlington, VT

2mo ago Closed

$65k - $72k/yr Full time Benefits Benefits Administration Employee Benefits

This position is no longer accepting applications (closed Jul 5, 2026).

Job Description

The Burlington School District in Burlington, Vermont is seeking an on-site Human Resource Benefits and Leave Specialist to administer employee benefit programs and manage leave-of-absence processes. This role serves as the primary HR liaison for staff navigating health insurance, retirement plans, and regulatory leave compliance, collaborating with payroll, carriers, and district leaders to ensure precise benefit administration and timely communications.

Responsibilities

Manage enrollments, changes, and cancellations for newly hired and newly eligible employees, those experiencing qualifying events, and at time of separation.
Review benefits eligibility, plan information, plan costs, and enrollment forms with employees, ensuring timely completion in accordance with law, plan documents, and district procedures.
Coordinate enrollment or cancellation of coverage with benefit carriers, ensuring timely notification of coverage changes.
Update the Payroll system with benefit elections and ensure paperwork is filed in employee files promptly.
Enter, or collaborate with the payroll team to enter, benefit deduction amounts, ensuring timely sharing of information for accurate payroll deductions and reporting.
Manage cash-in-lieu benefits.
Oversee eligibility, annual election, and termination of elections, maintaining complete and accurate documentation on file for benefits recipients.
Maintain lists of elections and benefit amounts, prorate where necessary for separations or changes in eligibility, and provide information to payroll for processing and timely payment.
Manage the annual open enrollment process.
Serve as the primary contact with insurance carriers and vendors.
Collaborate to develop and distribute communications informing staff about benefits.
Work with vendors to create and share information related to benefit offerings, including required notices.
Coordinate employee informational meetings with benefit carriers or vendors as needed.
Reconcile monthly enrollments and carrier charges for all plans, follow up on inconsistencies, and correct errors or discrepancies.
Process, balance, create, and maintain purchase orders to pay carrier invoices.
Employment separations and COBRA: manage and track COBRA participants through the Benealliance partnership.
Benefit compliance: distribute required notices (Medicare Part D, Special Enrollment, Open Enrollment, etc.) as required by law and district practices.
Healthcare Declarations (VT Form HC-2).
Manage collection of forms at hire, during enrollment changes, and annually for all employees; update the HR system accordingly and adjust forms as changes occur.
Create or update forms and instructions as necessary.
Maintain all Section 125 and Cafeteria Plan Documents and SPDs; collaborate with carriers to create or update plan documents for each plan (cash-in-lieu, premium conversion, HRA, FSA, HSA) and keep documents current.
Review the Summary Plan Description for accuracy and maintain the most recent SPD on the website, distributing as required.
Establish practices and systems to ensure compliance with Plan Documents.
Leave of Absence Requests: administer FMLA and VTPFL in compliance with federal/state law, master agreements, and BSD practices.
Update standard medical leave notices and forms in coordination with the Director of HR; request and process medical certifications and fitness-for-duty documentation as needed.
Determine appropriate paid and unpaid leave for the duration of an approved leave in line with applicable agreements and laws.
Serve as the primary liaison with employees, school office staff, supervisors, and payroll regarding medical leaves, ensuring timely communication and high service levels.
Communicate leave status with supervisors to maintain proper coverage; ensure information is shared promptly with payroll and HR teammates to maintain accurate pay and benefits.
Develop processes and provide training to ensure proper and timely notification and implementation of medical leaves.
ADA accommodations: distribute and collect requests and medical certifications; coordinate with supervisors to assess reasonableness and essential functions.
Schedule meetings with employees and supervisors as needed to clarify accommodation requests; maintain ADA files and status updates.
Workers' compensation: manage the program, acting as the primary liaison with the WC carrier, injured employees, administrative staff, and supervisors.
Submit First Reports of Injury to the WC carrier; monitor status changes (lost time, medical treatment, return to work); send notices to employees as appropriate; request supplemental reports as needed.
Obtain fitness-for-duty and medical certifications to support leave or return-to-work needs; maintain OSHA log and conduct related trainings.

Experience

Minimum of two years in benefits, leave, or human resources roles with a strong knowledge of benefit-related compliance and regulatory requirements; school setting experience is desirable but not required.

Requirements

Bachelor’s degree or at least 3 years of experience in Human Resources, benefits, or leave administration.
Certification preferred: SHRM-CP or SHRM-SCP.