Hybrid, part-time Administrative Assistant opportunity in Berkeley with a fast-moving team in the tree care industry. This role splits time between outbound sales calling and estimates follow-up and hands-on training to transition into recruiting. You’ll report to the Chief People & Strategy Officer and support client outreach, candidate sourcing, and hiring workflow using modern people-ops tools.
Compensation: $24.00 to $36.00 per hour (overtime is 1.5 times the base rate and requires advance approval). Schedule: Part-time (20 hours per week), working 4 days x five (5) hours from Monday through Thursday, 8:00 a.m. to 1:30 p.m. with lunch from 12:00 p.m. to 12:30 p.m. In Q3, and if budget allows, weekly hours may increase to 30 or 40. The environment is casual and relaxed, located near Berkeley Bowl West.
What you’ll do
- Split your time between making outbound sales calls and learning to become a recruiter.
- Support the Client Services Manager by contacting clients to confirm they’ve received written estimates.
- Follow up with clients who have not yet accepted a project bid, then send a post-project email survey to help confirm satisfaction and likelihood to recommend the company.
- Use the company ATS (Applicant Tracking System) to find strong matches for open positions and support candidate outreach.
- Send surveys, interpret survey results, schedule and hold phone interviews, and pass top candidates forward for review.
- Document hiring outcomes in CRM.
- Use your software and AI experience to help optimize or automate the current ATS so it sends text communication.
- Track performance by meeting weekly targets for calls and candidate pipeline activities.
- Write and edit clear, concise templates for emails, job ads, call scripts, interview questions, and candidate communications.
- Learn and support the hiring and onboarding workflow, including reviewing candidates, screening, coordinating on-site interviews, and helping move candidates through next steps.
- Occasionally run local errands, deliver or pick up materials, and take job-site photos.
Errands logistics: Candidates must provide their own transportation. Errands within the Berkeley area are reimbursed.
What you bring
- Associate or bachelor’s degree plus excellent written communication and editing skills.
- Fast and efficient typing.
- An outgoing, extroverted approach, with comfort making high-volume outbound phone calls and handling rejection professionally.
- Ability to spend roughly 5 hours per day on outbound calls.
- Reliable personal transportation and willingness to run errands in the Berkeley area.
- Residence within a 40-minute commute of Berkeley, CA.
- Strong organization, attention to detail, and ability to multitask across sales and recruiting priorities.
Tools you’ll use
- ATS and recruiting platforms including Breezy-HR and Workable
- CRM including Salesforce
- AI
- Company systems listed include ATS, CRM, and Breezy-HR
Benefits
- Hourly pay at $24.00/hr, with overtime at 1.5x base rate ($36.00/hr) approved in advance.
- Part-time role at 20 hours/week; weekly hours may increase to 30 or 40 in Q3 if budget allows.
- After 90 days of full-time employment, eligibility to purchase benefits including medical, dental, and optical with PTC contributing 50% (if budget increases to full-time).
- For FTEs: 5 paid holidays, 5 paid sick days, PTO, and ability to purchase insurance for legal dependents (if budget increases to full-time).
About The Professional Tree Care Company
Since 1980, The Professional Tree Care Company has been trusted for tree services throughout Northern California. Based in Berkeley, CA, the team serves commercial, residential, and public works projects from Mendocino to Monterey and from San Francisco to Sacramento. The company recycles 100% of removed materials at its own Green Waste Recycle Yard, creating organic mulch and custom mill logs to make dimensional lumber, with the staff and resources to perform services at any scale.
How to apply
Upload your resume with your LinkedIn profile at the top near your name and your cell number. Include a brief cover letter highlighting relevant experience. If available, add a short writing sample (for example, an email template, job ad, or edited document). Candidates who include a cover letter are reviewed first.
